2020: How Much Does it Cost to Rent an Air Conditioned Party Tent?
Figuring out the tent size and then how much air conditioner you need can be daunting, and really every job is different with multiple options. Variable that can affect the pricing include surface (black tops require more), how many people will be in the tent (the more people the more A/C needed), and average outdoor temperatures. However, you have to start somewhere, and the purpose of this chart is to help with planning and budgeting.
Tent Sizes and Estimated A/C Needs
|Tent Size with Sides||Estimated A/C Needed||Approximate Total*|
|10 x 30 – $500||3-5 Tons $1,300 – $1,500||$2000|
|20 x 40 – $700||8-10 Tons $2,000 – $2,500||$3000|
|20 x 50 – $800||10-12 Tons $2,500 – $3,000||$3500|
|30 x 60 – $1400||18-20 Tons $3,000 – $3,500||$4500|
|40 x 60 – $2000||25-30 Tons $3,500 – $4,000||$5500|
How do you figure what size air conditioner is needed for an event tent?
On average, tented events need one ton of air conditioning for every 100 square feet. If it is going to be around 100 degrees, and there will be a lot of people in the tent, then plan on 75 square feet per ton. If it’s not that hot, or the number of people inside is lower, you can plan on one ton for over 150 square feet.
*What other costs should be considered?
- The prices in the chart above reflect renting a generator to power the A/C; however, the prices do not take into consideration fuel to run the generators.
- Delivery and setup will also be additional cost and vary based on location and required setup and tear down times. For example if a tent has to be removed at midnight when an event is over, it will cost significantly more than if the tent can be picked up during normal business hours.
- The tent prices are estimates. Prices can vary based on types of sidewalls you select – walls with windows are more expensive than solid tent walls. If the tents can’t be staked into the ground due to irrigation systems, there will be additional fees to rent water barrels.
- You will need to add tent lighting, and may consider other tent accessories that will increase the price as well.
Like I mentioned, every job is unique and requires a customized quote from an expert. Tell us about your event, and we will find you the best deal for a tent in your area.
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