How Many Servers and How Much Food Needed for Your Event - Reventals Event Rentals
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    Reventals Event Rentals

    How Many Servers and How Much Food Needed for Your Event

    by · Published · Updated

    Planning a party can be a lot of fun, but figuring out all the details can be a bit tricky. One of the big questions you might have is: How many servers will I need, and how much food should I order? Don’t worry, you’re in the right place!

    In this blog, we’ll walk you through exactly how to calculate the number of servers you’ll need and how much food to have ready, no matter the size of your event. So, let’s dive in and get your party planning started on the right foot!

    How Many Servers Do I Need For My Party?

    A good rule of thumb is to have one server for every 25 guests, but here are some more detailed guidelines to help you figure out exactly how many servers you’ll need for your event:

    • Bartenders: Plan for one bartender for every 50 guests.
    • Seated Dinners: You’ll need one server for every two tables.
    • Buffet Style: Assign one server for every 40 guests.

    how many servers

    How Much Food Do I Need For My Event?

    When planning the food for your event, here’s a straightforward guide to help you determine the right amounts:

    • Full Meals: For a complete meal, estimate about 1 pound of food per adult and 1/2 pound per child.
    • Entrees: For main dishes, allot about 6 ounces of meat per person.
    • Sides: Aim for a total of 1.5 cups per person. If you’re serving multiple side dishes, the combined amount should equal 1.5 cups.
    • Bread: Provide 2 pieces per person, as bread is generally a crowd-pleaser.
    • Desserts: If you’re serving cake or pastries, plan for one piece per person. For soft desserts like ice cream or pudding, plan on 5 ounces per person.

    We’re here to help you get your party planning right, so if you have any questions about party rentals or specifics for your event, feel free to email us at info@reventals.com.

    appetizers

    FAQ’s

    1. How much food do I need for a party of 40?

    For a party of 40, you should plan on having about 40 pounds of food if you are serving a full meal, which averages to about 1 pound per adult. If you are only serving appetizers, plan for approximately 240 appetizers total, which works out to about 6 per person.

    2. How much food do I need for a party of 50?

    If you are hosting a party for 50 people and serving a full meal, aim to provide 50 pounds of food for adults. For a party where only appetizers are served, you should prepare around 300 appetizers or 6 per person.

    3. How much food do I need for a party of 100?

    For a larger gathering of 100 adults, you will need about 100 pounds of food for a full meal. If the event is focusing on appetizers only, you should prepare about 600 appetizers, ensuring each guest can have about 6.

    4. How much food per person should I plan for a party?

    Typically, if serving a full meal, plan for 1 pound per adult and 1/2 pound per child. For events where only appetizers are provided, plan to offer 6 appetizers per person.

    5. How many servers will I need for my event?

    • For a general gathering, one server per 25 guests is a standard rule.
    • If you have a bar, add one bartender for every 50 guests.
    • For seated dinners, one server per two tables is typical.
    • For buffet-style meals, one server per 40 guests should suffice.

    Where to Rent Catering Equipment

    Don’t let a vendor ruin your event! In the past, locating quality vendors that have everything you need for an event was a pain. That’s why we launched Reventals, an online marketplace that helps people find the rentals they need – without the hassle.

    Additional Resources for Planning the Perfect Event

    Check out these blogs:

    Candace Leak

    Candace is a 3x Start-up Founder and Certified Event Rental Professional (CERP). She geeks out on brainstorming bold ideas and then actually brings some of them to life. She is currently the CEO of Reventals, where her mission is to reduce overconsumption by making it as easy to rent as it is to buy.

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