2024: How Many Servers and How Much Food Needed for Your Event - Reventals Event Rentals
  • 2024: How Many Servers and How Much Food Needed for Your Event

    Let’s get straight to the point – you have a party to plan! Below is how we calculate servers and food no matter what size the event is.

    how many servers

    How many servers do I need for my party?

    A very general rule of thumb is 1 server for every 25 guests, but here are some more specific guidelines to help you determine how many servers you will need:

    • 1 Bartender for every 50 guests
    • For seated dinners, 1 server for every 2 tables
    • For a buffet, 1 server for every 40 guests

    How much food do I need for my event?

    appetizersIf you are serving a full meal, you will need approximately 1 pound per adult and 1/2 pound per child.  If you are only serving hors d’oeuvres, plan on 6 per person.  Here are more defined guidelines:

    • Appetizers – if you are only serving appetizers, plan on 6 per person.  If you are serving a full dinner, plan on 3 per person
    • Entrees – the meat portion per person is approximately 6 ounces
    • Sides – 1.5 cups per person. This is the total amount; so, if you are serving more than one side, the total of all sides should be 1.5 cups.
    • Bread – 2 pieces per person (everyone loves bread)
    • Dessert – for cakes or pastries, plan on 1 per person. For ice cream or other desserts like pudding, plan on 5 ounces per person.

    We love providing tools to help our customers figure out how much, how many, which kind etc. so email us at info@reventals.com if you have any questions about party rentals or your specific event.

    Need to calculate how many drinks and glasses you need? Check out these blogs:

    2019 Party Drink Calculator: How Much Alcohol Do I Need?

    How Many Glasses Do I Need?

    Here are a few other handy tools and calculators:

    Table Sizes and Seating Calculator

    Tent Size Calculator

    Candace Leak

    Candace is a 3x Start-up Founder and Certified Event Rental Professional (CERP). She geeks out on brainstorming bold ideas and then actually brings some of them to life. She is currently the CEO of Reventals, where her mission is to reduce overconsumption by making it as easy to rent as it is to buy.

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