How much do party rentals cost in Minneapolis-St. Paul? You’re in the right place. We’ll walk through typical prices for tables, chairs, and linens, get an estimate from the calculator using your guest count, and pull out the Twin Cities details that shape your budget.
We’ll also cover how the May to September outdoor window, the metro’s busiest events, and the choice between the downtowns, the suburbs, and the lakes affect your planning, plus where permits come into it. With real numbers to work from, planning a wonderful Twin Cities celebration gets a lot simpler.
- Estimate What Your Minneapolis-St. Paul Event Will Cost
- How much does it cost to rent tables in Minneapolis-St. Paul?
- How much does it cost to rent chairs in Minneapolis-St. Paul?
- How much does it cost to rent linens in Minneapolis-St. Paul?
- How much does it cost to rent decor in Minneapolis-St. Paul?
- How much does it cost to rent inflatables in Minneapolis-St. Paul?
- What Else You Need to Know About Planning an Event in Minneapolis-St. Paul
- Choosing a Venue Across Minneapolis, St. Paul, and the Suburbs
- Venues in Minneapolis-St. Paul
- Need Party Rentals in Minneapolis?
Estimate What Your Minneapolis-St. Paul Event Will Cost
Add your guest count and the items you plan to rent to get an estimate for a Minneapolis-St. Paul event.
Calculate Approximately How Much Party Rentals Will Cost
Estimate what rentals might cost for your event. We've filled in the basics — add or remove items to see what changes.
Estimated rental cost
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Rentals only — delivery, setup and damage waiver are quoted separately.
Why a range? Picking your table and chair styles below narrows it. The rest of the spread comes from the other categories — the low end assumes a practical setup, the high end a more formal one.
What's included
Tick anything on or off. Open a row to see what's behind the number.
Real prices depend on your dates and what's available.
See rentalsDelivery and setup. Not included above. Budget roughly $150 to $200 for delivery in most metro areas, and more if the site sits well outside the metro or the load-in needs extra labor — walk-ups, freight elevators and after-hours windows all add time.
Damage waiver.
Totals cover rentals only — not venue, food or staffing.
How much does it cost to rent tables in Minneapolis-St. Paul?
Decide whether people are sitting down to a meal or moving around with plates. That answer sets the shape and the count together.
A 60-inch round seats 8 with formal place settings, or 10 at a casual buffet, so 100 guests works out to 10 to 13 tables. Squeeze 10 onto a 60-inch round and nobody can slide a chair under the table, which is fine at a buffet where guests come and go and less fine over a 3-course dinner. An 8-foot rectangle seats 8 to 10, so a long-table layout lands at a similar count. A 6-foot rectangle drops to 6 to 8, which is the size to use when you want more tables and shorter rows. Square tables seat 8 at both 48 and 60 inches, and 12 at 72 inches.
How many cocktail tables you need depends on whether there’s a seated meal. A standing reception with no dinner wants 1 cocktail table for every 4 or 5 guests. When there is a meal and the cocktail tables only carry the first hour, 1 per 10 guests does it. Give them 30 to 36 inches of clearance so guests can pass between them.
Typical table pricing around the Twin Cities looks like this:
Tables
| Item | Typical day rate |
|---|---|
| Cocktail Tables | ~$15 |
| Square Tables | ~$13 |
| Round Tables | ~$13 |
| Rectangular Tables | ~$12 |
How much does it cost to rent chairs in Minneapolis-St. Paul?
Count 1 chair per guest for a seated dinner or for ceremony rows, working from the headcount you expect through the door. Add a couple of spares for a head table.
You have 2 to choose from here:
- Poly folding chairs. Light, stackable and unpadded. That is what makes a fast flip possible, so two people can reset a room while guests are outside with a drink.
- Barstools. A few of these give guests somewhere to sit during the standing hour, at the right height for your cocktail tables.
Twin Cities chair pricing usually falls in this range:
Chairs
| Item | Typical day rate |
|---|---|
| Barstools | ~$9 |
| Folding Chairs | ~$3 |
How much does it cost to rent linens in Minneapolis-St. Paul?
Book your tables first and order linens to that list, in the matching shape and size: 1 per table, plus a napkin per guest for a seated meal.
Here’s the most common table sizes and the linen sizes that match:
- 72-inch rounds. A 108 gives you a lap-length drop. A 132 is the one that goes all the way down.
- 36-inch rounds. These seat 4, and they take a 72 or a 90.
- 6-foot banquet tables. A 60 by 120, or a 90 by 132 to reach the floor.
- 4-foot rectangles. A 60 by 96, or an 82 by 106 for the longer drop.
- Cocktail tables. These take linens of their own, and a highboy needs a longer cloth than a short table of the same diameter. List the heights when you order.
The shorter number in each pair leaves the legs showing, and the longer one drapes right down to the floor.
Chair covers are there when you want the room to read more formal. Color does the rest: it turns a plain table into part of the decor, and the washing and pressing stay with the vendor.
The table below has typical Twin Cities linen pricing:
Linens
| Item | Typical day rate |
|---|---|
| Rectangular Linens | ~$20 |
| Square Linens | ~$19 |
| Round Linens | ~$15 |
| Chair Covers & Accessories | ~$7 |
| Napkins | ~$1 |
How much does it cost to rent decor in Minneapolis-St. Paul?
Pipe and drape gives you a clean backdrop behind a head table, a gift and cake table, or a photo corner, and it can shape a wide open room down to the size of your guest list. If the space you’ve booked holds far more people than you’ve invited, drape is how you bring the walls in.
Stanchions do the smaller job of showing guests where to check in or where bar service starts.
Measure the run you want to cover before you call, and give the vendor that number.
Typical decor pricing for a Minneapolis-St. Paul event:
Decor
| Item | Typical day rate |
|---|---|
| Pipe & Drape | ~$45 |
| Stanchions | ~$10 |
How much does it cost to rent inflatables in Minneapolis-St. Paul?
If kids are on the guest list, an inflatable is the easiest way to keep them happily busy for hours. Around here that mostly means May through September, when the weather holds long enough for a full afternoon outside. Match the unit to the ages you’re expecting: a bounce house for the little ones, an obstacle course for kids with energy to burn, inflatable games for a group that would sooner compete than jump.
Grass is the surface you want, flat and clear, with no slope and nothing hard underneath. Check what’s overhead as well, since branches and cables are easy to miss when you’re looking at the ground. Power comes next. Most units need a standard 110-volt outlet, so ask your venue or park where the closest one is and whether you can reach it, and bring a generator if you can’t.
Setup is the vendor’s job. Yours is keeping an adult on watch the whole time it’s up, and holding the unit to the rider limit it’s rated for. Thunderstorms and strong wind cancel the rental outright, so have a backup ready for the kids.
Here’s what inflatables usually cost in the Twin Cities:
Inflatables
| Item | Typical day rate |
|---|---|
| Bounce Houses | ~$319 |
| Obstacle Courses | ~$250 |
| Inflatable Games | ~$150 |
What Else You Need to Know About Planning an Event in Minneapolis-St. Paul
Minneapolis’s Outdoor Window
Minnesota gives event planners a narrow, intense outdoor season. It runs roughly from May through September, and three distinct weather patterns within that window, plus the long winter on either side, all change how you should plan.
Why the Window Is So Treasured (May–September)
June, July, and August bring warm, pleasant weather: 80 to 90°F with moderate humidity, close to ideal for an outdoor wedding, graduation party, or company picnic. Because this is the only real stretch of reliable outdoor weather all year, it’s also the only stretch every other planner in the metro is trying to book, too.
That means the entire outdoor window functions as peak season. If you want a specific Saturday in July or a popular lakefront park, book it as early as you can, ideally six months to a year out.
A few specific stretches get hit even harder than the rest of the season. May brings graduation season, with the University of Minnesota and dozens of area colleges sending families searching for the same hotels your guests are. July 4th is a major event holiday in its own right, so parks and lakefront spots book out well ahead of it. If your date lands near either one, move your booking timeline up again on top of the general summer rush.
Spring and Fall Volatility
April can still bring a late snowstorm, so May is the first month you can count on. September is usually excellent, but October falls apart fast as the season turns toward winter.
Even inside the summer months themselves, Minneapolis can see a freak cold front drop temperatures 30°F overnight. That kind of swing is a real reason heating tents are very popular for May, September, or October events here. If your event runs into the evening during a shoulder-season month, pair that tent with rented outdoor lighting. It keeps the space usable and welcoming after sunset, when temperatures drop fastest.
Winter (November–March)
From November through March, outdoor events are essentially off the table in Minneapolis. Temperatures of -20°F to -10°F aren’t unusual, and no amount of tenting or heating changes that math for a standing outdoor gathering. Plan on an indoor venue for anything in this window.
Minneapolis’s Annual Event Calendar
Three large annual events shape the Twin Cities’ calendar across three different seasons. Check your date against all three before you commit.
Minnesota State Fair (Late August–Labor Day)
The Minnesota State Fair runs from August 27 through September 7, 2026, and pulls in roughly 2 million visitors over its 12-day run. It’s the largest state fair in the country by average daily attendance, and second-largest by total attendance.
That kind of draw affects far more than the fairgrounds themselves. Hotels, caterers, and rental vendors across the metro get booked up during State Fair week, so if your event lands anywhere near late August or early September, start calling vendors well before you normally would. A local planner’s rule of thumb: a vendor’s October calendar tells you nothing about their late-August one. Ask about Fair week availability specifically, not availability in general.
Minneapolis Aquatennial (Late July–Early August)
The Minneapolis Aquatennial runs July 24 through August 2 and draws about 1 million attendees over 10 days. It’s the summer’s other major citywide draw, and it lands right in the middle of the metro’s already-busy peak season.
If your date falls in this window, treat it the same way you’d treat State Fair week: book venues and vendors early, and expect less flexibility on popular dates. Because the Aquatennial lands just a few weeks before the State Fair, late July through Labor Day is effectively one long stretch of elevated demand. Plan your calendar around the whole run, not around whichever event happens to be closer to your date.
Saint Paul Winter Carnival (Late January–Early February)
The Saint Paul Winter Carnival runs January 22 through February 1, 2026, and it’s been held every year since 1886, making it the oldest winter festival in the country. This is a real, established regional tradition with its own infrastructure and audience, built up over more than a century, not a recent attempt to manufacture winter tourism.
If a January or early-February date works for your event, the Winter Carnival gives you a genuine reason to lean into the season instead of just enduring it.
Choosing a Venue Across Minneapolis, St. Paul, and the Suburbs
Minneapolis is known as the Twin Cities for good reason. Unlike a traditional downtown with a ring of suburbs around it, it’s two distinct urban cores, plus a separate suburban ring.
A downtown Minneapolis or St. Paul venue puts you close to the urban core, with easy access for guests staying or working in either city. If your guest list is split fairly evenly between the two, factor in drive time between them, since your guest list won’t all be coming from one side of the metro; with roughly 3.7 million people across the wider area, that trip can take longer than out-of-towners expect.
The suburban ring, places like Bloomington, Eden Prairie, and Wayzata, tends to run more polished and higher-end. That tracks with the numbers: median household income sits around $73,000 in Minneapolis and $68,000 in St. Paul, compared to $90,000 to $120,000 in the suburban ring. It’s also where many corporate budgets already reside: several major employers, including Cargill in Wayzata, are headquartered in this same suburban ring, alongside Target, Best Buy, 3M, UnitedHealth Group, and General Mills elsewhere in the metro. If your event calls for a more upscale setting, or your guest list skews suburban or corporate, that’s often where to look first.
A third option sits entirely between downtown and the suburbs: lake-adjacent parks like Lake Harriet, Como Park, and Nicollet Island. These give you scenic, outdoor-forward settings without a full drive out to the suburbs, and they’re a strong pick for a wedding or reception that wants a natural backdrop without leaving the city. A well-placed event tent and string lighting can transform these open-air spaces into something memorable.
Guest Comfort During Mosquito Season
Any outdoor event near one of the Twin Cities’ lakes should plan for mosquitoes and gnats, especially at the height of summer. This is a guest-comfort issue, not a reason to avoid a lake venue; every venue option above is still worth considering.
A few simple steps handle most of it. Avoid scheduling the most exposed part of your event right at dusk, when both mosquitoes and gnats are most active. Set out repellent near the entrance so guests can grab it on their way in, and consider citronella candles or torches around the seating area. None of this needs to be a big production, just one more item on your setup checklist so nobody’s swatting bugs during the toast.
Permits and Regulations in Minneapolis-St. Paul
In a Minneapolis park, groups under 50 people generally do not need a permit, and the Minneapolis Park and Recreation Board requires one above that. That threshold covers Minneapolis park land, so if your date is in a St. Paul park, at a private venue, or anywhere else in the metro, what you need depends on where the space sits, and a call to whoever runs it will tell you. Serving alcohol at a public event also means a temporary state license, so ask your venue how they handle that.
Venues in Minneapolis-St. Paul
The Twin Cities’ venue scene spans two downtowns plus the lakes and parks between them. Nicollet Island Pavilion sits right on the Mississippi River in Minneapolis, a scenic, historic option for a wedding or milestone event. Semple Mansion and Van Dusen Mansion both lean toward classic, formal architecture if you want an elegant indoor backdrop. Across the river in St. Paul, the St. Paul Event Center offers a straightforward, flexible space for a larger gathering.
Between these four and the many lake-adjacent parks covered above, there’s range across the Twin Cities for almost any guest count or budget.
Planning a wedding? Our guide to wedding venues in Minneapolis-St. Paul walks through more options and what each space suits best.
Need Party Rentals in Minneapolis?
The Twin Cities reward planners who respect the calendar: a short, treasured outdoor season; three major annual events that can eat up availability fast; and a metro geography with real choices among two downtowns, the suburbs, and the lakes in between. Get the timing and location right, and the rest of your event falls into place. Start planning with Reventals today, and browse tent rentals and lighting rentals on Reventals to build out the rest of your Minneapolis-St. Paul event from there.
