{"id":15583,"date":"2026-10-09T20:24:44","date_gmt":"2026-10-09T20:24:44","guid":{"rendered":"https:\/\/www.reventals.com\/blog\/?p=15583"},"modified":"2026-10-09T20:24:44","modified_gmt":"2026-10-09T20:24:44","slug":"rental-pricing-in-long-island-ny","status":"publish","type":"post","link":"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/","title":{"rendered":"Party Rental Pricing on Long Island, NY | What It Costs"},"content":{"rendered":"<figure><img decoding=\"async\" style=\"width: 100%; aspect-ratio: 16\/9; object-fit: cover; display: block;\" src=\"https:\/\/images.pexels.com\/photos\/27467075\/pexels-photo-27467075.jpeg?auto=compress&amp;cs=tinysrgb&amp;h=650&amp;w=940\" alt=\"Sunny beach day on Shelter Island, Long Island, perfect backdrop for an outdoor party rental setup\" \/><figcaption>Photo by <a href=\"https:\/\/www.pexels.com\/@sarah-o-shea-98049248\" target=\"_blank\" rel=\"noopener\">Sarah O&#8217;Shea<\/a> on <a href=\"https:\/\/www.pexels.com\/photo\/a-beach-with-orange-and-white-chairs-and-umbrellas-27467075\/\" target=\"_blank\" rel=\"noopener\">Pexels<\/a><\/figcaption><\/figure>\n<p>How much do party rentals cost on Long Island? Let&#8217;s give you a number you can plan around. In this blog, we&#8217;ll go over typical prices for everything from <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a> to the bar, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/linens-rentals\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">linens<\/a> and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/furniture-rentals\/\" target=\"_blank\" rel=\"noopener\">lounge furniture<\/a>, and use our calculator to turn your guest count into an estimate.<\/p>\n<p>We&#8217;ll also cover how to plan a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> for coastal weather and how to get a delivery out to the East End, Shelter Island and Fire Island. Plus, we&#8217;ll go over how far ahead to book, permits and venues. With the right numbers in hand, you&#8217;ll be ready to plan a wonderful Long Island celebration!<\/p>\n<ul>\n<li><a href=\"#estimate-what-your-long-island-event-will-cost\">Estimate What Your Long Island Event Will Cost<\/a><\/li>\n<li><a href=\"#calculate-approximately-how-much-party-rentals-will-cost\">Calculate Approximately How Much Party Rentals Will Cost<\/a><\/li>\n<li><a href=\"#how-much-does-it-cost-to-rent-tables-on-long-island\">How much does it cost to rent tables on Long Island?<\/a><\/li>\n<li><a href=\"#how-much-does-it-cost-to-rent-chairs-on-long-island\">How much does it cost to rent chairs on Long Island?<\/a><\/li>\n<li><a href=\"#how-much-does-it-cost-to-rent-bar-and-glassware-on-long-island\">How much does it cost to rent bar and glassware on Long Island?<\/a><\/li>\n<li><a href=\"#how-much-does-it-cost-to-rent-linens-and-lounge-furniture-on-long-island\">How much does it cost to rent linens and lounge furniture on Long Island?<\/a><\/li>\n<li><a href=\"#what-else-you-need-to-know-about-planning-an-event-on-long-island\">What Else You Need to Know About Planning an Event on Long Island<\/a><\/li>\n<li><a href=\"#how-far-ahead-to-book-on-long-island\">How Far Ahead to Book on Long Island<\/a><\/li>\n<li><a href=\"#permits-and-regulations-on-long-island\">Permits and Regulations on Long Island<\/a><\/li>\n<li><a href=\"#venues-on-long-island\">Venues on Long Island<\/a><\/li>\n<li><a href=\"#need-party-rentals-on-long-island\">Need Party Rentals on Long Island?<\/a><\/li>\n<\/ul>\n<h2 id=\"estimate-what-your-long-island-event-will-cost\">Estimate What Your Long Island Event Will Cost<\/h2>\n<p>Start with your guest count, then switch off anything your venue already provides.<\/p>\n<p>Your venue usually makes the biggest difference to the list. A catering hall or a hotel often brings its own <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a>, so your order may come down to linens and a few extras. A backyard, an estate lawn or a farm is open ground. There, you&#8217;re renting the whole room, and on Long Island that often means a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> as well.<\/p>\n<h2 id=\"calculate-approximately-how-much-party-rentals-will-cost\">Calculate Approximately How Much Party Rentals Will Cost<\/h2>\n<p>Enter your guest count and the calculator starts you with <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a>. Switch on linens and a bar if you need them, and the estimate updates as you go.<\/p>\n<div class=\"rv-estimator\" data-rv-payload=\"{&quot;name&quot;:&quot;Long Island&quot;,&quot;L&quot;:{&quot;linens&quot;:[&quot;round linens&quot;]},&quot;tableLo&quot;:14.25,&quot;tableHi&quot;:14.5,&quot;chairLo&quot;:4.12,&quot;chairHi&quot;:13.25,&quot;linenLo&quot;:22.75,&quot;linenHi&quot;:22.75,&quot;barFlat&quot;:142.5,&quot;loungeHi&quot;:250,&quot;O&quot;:{&quot;tables&quot;:[{&quot;k&quot;:&quot;rect&quot;,&quot;label&quot;:&quot;Rectangular banquet&quot;,&quot;p&quot;:14.5},{&quot;k&quot;:&quot;round&quot;,&quot;label&quot;:&quot;Round&quot;,&quot;p&quot;:14.25},{&quot;k&quot;:&quot;square&quot;,&quot;label&quot;:&quot;Square&quot;,&quot;p&quot;:16.73,&quot;e&quot;:1}],&quot;chairs&quot;:[{&quot;k&quot;:&quot;folding&quot;,&quot;label&quot;:&quot;Folding&quot;,&quot;p&quot;:4.12},{&quot;k&quot;:&quot;chiavari&quot;,&quot;label&quot;:&quot;Chiavari &amp; luxury&quot;,&quot;p&quot;:13.25}]},&quot;slug&quot;:&quot;long-island-ny&quot;}\"><div class=\"wrap\">\n  <header>\n    <h2 class=\"rv-title\" data-rv=\"rvTitle\">Calculate Approximately How Much Party Rentals Will Cost<\/h2>\n    <p class=\"sub\">Estimate what rentals might cost for your event. We've filled in the basics \u2014 add or remove items to see what changes.<\/p>\n  <\/header>\n\n  <div class=\"card\">\n    <svg class=\"shape\" viewBox=\"0 0 200 200\" aria-hidden=\"true\"><path d=\"M200.0 100.0 C200.0 89.1,189.2 79.3,171.5 72.0 C170.5 71.6,170.0 70.4,170.5 69.4 C177.9 51.8,178.6 37.0,170.9 29.3 C163.2 21.5,148.4 22.3,130.7 29.8 C129.7 30.2,128.5 29.7,128.0 28.7 C120.8 11.0,110.9 0.0,100.0 0.0 C89.1 0.0,79.2 10.9,72.0 28.6 C71.6 29.6,70.4 30.1,69.4 29.6 C51.8 22.3,37.2 21.6,29.5 29.3 C21.8 37.0,22.5 51.7,29.9 69.3 C30.3 70.3,29.8 71.5,28.8 71.9 C11.0 79.1,0.0 89.0,0.0 100.0 C0.0 110.9,11.0 120.9,28.8 128.1 C29.8 128.5,30.3 129.7,29.9 130.7 C22.5 148.3,21.8 163.0,29.5 170.7 C37.2 178.4,51.8 177.7,69.4 170.3 C70.4 169.9,71.6 170.4,72.0 171.4 C79.2 189.1,89.1 200.0,100.0 200.0 C110.9 200.0,120.8 189.0,128.0 171.3 C128.5 170.3,129.7 169.8,130.7 170.2 C148.4 177.7,163.2 178.5,170.9 170.7 C178.6 163.0,177.9 148.2,170.5 130.6 C170.0 129.5,170.5 128.4,171.5 127.9 C189.2 120.7,200.0 110.9,200.0 100.0 Z\"><\/path><\/svg>\n    <div class=\"q\">\n      <span class=\"q-label\">Roughly how many people are you expecting?<\/span>\n      <div class=\"guests\">\n        <input type=\"range\" data-rv=\"g\" min=\"10\" max=\"1000\" step=\"5\" value=\"75\" aria-label=\"Guest count\" \/>\n        <span class=\"gnum\" data-rv=\"gnum\">75<\/span>\n      <\/div>\n    <\/div>\n  <\/div>\n\n  <div class=\"answer\">\n    <svg class=\"shape\" viewBox=\"0 0 200 200\" aria-hidden=\"true\"><path d=\"M186.6 129.2 C194.8 122.2,200.0 111.7,200.0 100.0 C200.0 88.3,194.8 77.8,186.6 70.8 C185.6 70.0,185.6 68.5,186.6 67.7 C194.8 60.7,200.0 50.2,200.0 38.5 C200.0 17.2,182.8 -0.0,161.5 -0.0 C149.8 -0.0,139.3 5.2,132.2 13.4 C131.5 14.3,130.0 14.3,129.2 13.4 C122.2 5.2,111.7 -0.0,100.0 -0.0 C88.3 -0.0,77.8 5.2,70.8 13.4 C70.0 14.3,68.5 14.3,67.8 13.4 C60.7 5.2,50.2 -0.0,38.5 -0.0 C17.2 -0.0,0.0 17.2,0.0 38.5 C0.0 50.2,5.2 60.7,13.4 67.7 C14.4 68.5,14.4 70.0,13.4 70.8 C5.2 77.8,0.0 88.3,0.0 100.0 C0.0 111.7,5.2 122.2,13.4 129.2 C14.4 130.0,14.4 131.4,13.4 132.2 C5.2 139.3,0.0 149.8,0.0 161.5 C0.0 182.8,17.2 200.0,38.5 200.0 C50.2 200.0,60.7 194.8,67.8 186.6 C68.5 185.6,70.0 185.6,70.8 186.6 C77.8 194.8,88.3 200.0,100.0 200.0 C111.7 200.0,122.2 194.8,129.2 186.6 C130.0 185.6,131.5 185.6,132.3 186.6 C139.3 194.8,149.8 200.0,161.5 200.0 C182.8 200.0,200.0 182.8,200.0 161.5 C200.0 149.8,194.8 139.3,186.6 132.2 C185.6 131.4,185.6 130.0,186.6 129.2 L186.6 129.2 Z\"><\/path><\/svg>\n    <p class=\"a-lead\" data-rv=\"aLead\">Estimated rental cost<\/p>\n    <p class=\"a-range\" data-rv=\"range\">\u2014<\/p>\n    <p class=\"a-per\" data-rv=\"per\"><\/p>\n    <p class=\"a-excl\">Rentals only &mdash; delivery, setup and damage waiver are quoted separately.<\/p>\n  <\/div>\n\n  <p class=\"why\" data-rv=\"why\" hidden>\n      <b>Why a range?<\/b> Picking your table and chair styles below narrows it. The rest of the spread comes from the other categories \u2014 the low end assumes a practical setup, the high end a more formal one.\n    <\/p>\n\n  <div class=\"h2row\">\n    <div class=\"h2lock\">\n      <span class=\"h2accent\">Your setup<\/span>\n      <span class=\"h2sep\" aria-hidden=\"true\">&mdash;<\/span>\n      <h3>What's included<\/h3>\n    <\/div>\n    <button class=\"btn-reset\" data-rv=\"reset\">Start over<\/button>\n  <\/div>\n  <p class=\"h2note\">Tick anything on or off. Open a row to see what's behind the number.<\/p>\n  <div class=\"list\" data-rv=\"list\"><\/div>\n\n  <div class=\"cta\">\n    <svg class=\"shape\" viewBox=\"0 0 200 200\" aria-hidden=\"true\"><path d=\"M200 100C200 155.2,155.2 200,100 200C44.8 200,0 155.2,0 100C0 44.8,44.8 0,100 0C155.2 0,200 44.8,200 100Z\"><\/path><\/svg>\n    <p>Real prices depend on your dates and what's available.<\/p>\n    <a class=\"btn\" data-rv=\"ctaBtn\" href=\"https:\/\/www.reventals.com\/\" target=\"_blank\" rel=\"noopener\">See rentals<\/a>\n  <\/div>\n\n  <div class=\"fine\">\n    <p><strong>Delivery and setup.<\/strong> Not included above. Budget roughly $150 to $200 for delivery in most metro areas, and more if the site sits well outside the metro or the load-in needs extra labor \u2014 walk-ups, freight elevators and after-hours windows all add time.<\/p>\n    <p data-rv=\"waiver\"><strong>Damage waiver.<\/strong><\/p>\n    <p>Totals cover rentals only &mdash; not venue, food or staffing.<\/p>\n  <\/div>\n<\/div>\n<\/div>\n\n<h3>How the Calculator Turns a Guest Count Into an Order<\/h3>\n<p>The estimate works from a few simple quantities: 1 table for every 8 guests, 1 chair per guest, 1 cloth per table, and 1 bar station. Glasses are left out of the estimate, because the number you need depends on what you&#8217;re serving. The calculator&#8217;s bar option links to our drink calculator to help you work that out.<\/p>\n<p>Those quantities suit a seated dinner. For a standing reception, you&#8217;ll swap most of the dining <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> for <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/cocktail-tables-rentals\/\" target=\"_blank\" rel=\"noopener\">cocktail tables<\/a> and need far fewer <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a>. Treat the estimate as a starting point and adjust anything that doesn&#8217;t fit your event.<\/p>\n<p>The estimate covers seating, linens and a bar. If you&#8217;re planning an outdoor event, the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>, sidewalls, heat and power get sized with your vendor, and you&#8217;ll find how to plan for each of them under &#8220;What Else You Need to Know&#8221; further down.<\/p>\n<figure><img decoding=\"async\" style=\"width: 100%; aspect-ratio: 16\/9; object-fit: cover; display: block;\" src=\"https:\/\/images.unsplash.com\/photo-1700643905246-edc9158eb903?crop=entropy&amp;cs=tinysrgb&amp;fit=max&amp;fm=jpg&amp;ixid=M3w5ODk1ODF8MHwxfHNlYXJjaHwxfHxMb25nJTIwSXNsYW5kJTIwTlklMjBwYXJ0eSUyMHRhYmxlcyUyMGNoYWlycyUyMHNldHVwfGVufDB8MHx8fDE3OTE1NzU1NzZ8MA&amp;ixlib=rb-4.1.0&amp;q=80&amp;w=1080\" alt=\"Round tables and chairs set up for a party event on Long Island, NY\" \/><figcaption>Photo by <a href=\"https:\/\/unsplash.com\/@ananoelleeeee?utm_source=tapgoods-blog-assistant&amp;utm_medium=referral\" target=\"_blank\" rel=\"noopener\">Anastasia<\/a> on <a href=\"https:\/\/unsplash.com?utm_source=tapgoods-blog-assistant&amp;utm_medium=referral\" target=\"_blank\" rel=\"noopener\">Unsplash<\/a><\/figcaption><\/figure>\n<h2 id=\"how-much-does-it-cost-to-rent-tables-on-long-island\">How much does it cost to rent tables on Long Island?<\/h2>\n<p>Once you know how many <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> you need, most of the order follows from it: the linens, the place settings, and the floor space or <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> you&#8217;re planning around.<\/p>\n<p>A <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/round-tables-rentals\/60-round-table--69195\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">60-inch round<\/a> seats 8 with formal place settings, or 10 at a casual buffet. The two figures differ because a formal setting takes 3 glasses per guest and a casual one takes 2, so the same tabletop holds fewer people once it&#8217;s laid. For 100 guests at a seated dinner, that&#8217;s 13 rounds; for the same 100 at a buffet, 10.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/round-tables-rentals\/\" target=\"_blank\" rel=\"noopener\">Smaller rounds<\/a> work for smaller groups: a 48-inch round seats 6 to 8, and a 36-inch round seats 4. Our <a href=\"https:\/\/www.reventals.com\/blog\/table-sizes-and-seating\/\" target=\"_blank\" rel=\"noopener\">guide to table sizes and seating<\/a> works through every shape.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/rectangular-tables-rentals\/\" target=\"_blank\" rel=\"noopener\">Rectangular banquet tables<\/a> line up end to end for a long family-style run. A 6-foot table (72 by 30 inches) seats 6 to 8, and an 8-foot table (96 by 30 inches) seats 8 to 10. On Long Island you can choose 4 and 8-foot banquet <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>, a wood 6-foot table, and wider 8-foot <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>. There&#8217;s also a children&#8217;s banquet table, which is handy for a birthday party.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/cocktail-tables-rentals\/\" target=\"_blank\" rel=\"noopener\">Cocktail tables<\/a> run 1 for every 4 or 5 guests at a standing reception, or 1 per 10 guests when there&#8217;s a seated meal, with 30 to 36 inches between them so people can move around. You can pick a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/cocktail-tables-rentals\/32-round-cocktail-table--69133\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">32-inch round cocktail table<\/a> or a 30-inch highboy. Our <a href=\"https:\/\/www.reventals.com\/blog\/how-many-cocktail-table-rentals-do-i-need\/\" target=\"_blank\" rel=\"noopener\">cocktail table guide<\/a> has the counts for different guest lists.<\/p>\n<p>For a different look, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/specialty-picnic-tables-rentals\/\" target=\"_blank\" rel=\"noopener\">specialty tables<\/a> include farm <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> and a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tables-rentals\/specialty-picnic-tables-rentals\/serpentine-table--69222\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">serpentine table<\/a> that curves into an arc.<\/p>\n<p>If your <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> are going under a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> on a lawn, decide on the count and the shapes first, because the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> gets sized around them. The <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> section further down walks through the rest of that order.<\/p>\n<div class=\"rv-prices\"><h3 class=\"rv-h\">Tables<\/h3><div class=\"rv-scroll\"><table class=\"rv-tbl\"><thead><tr><th>Item<\/th><th>Typical day rate<\/th><\/tr><\/thead><tbody><tr><td>Specialty &amp; Picnic Tables<\/td><td>~$195<\/td><\/tr><tr><td>Cocktail Tables<\/td><td>~$16<\/td><\/tr><tr><td>Rectangular Tables<\/td><td>~$15<\/td><\/tr><tr><td>Round Tables<\/td><td>~$14<\/td><\/tr><\/tbody><\/table><\/div><\/div>\n<figure><img decoding=\"async\" style=\"width: 100%; aspect-ratio: 16\/9; object-fit: cover; display: block;\" src=\"https:\/\/images.pexels.com\/photos\/9439453\/pexels-photo-9439453.jpeg?auto=compress&amp;cs=tinysrgb&amp;h=650&amp;w=940\" alt=\"White chairs arranged in rows for an outdoor wedding ceremony on Long Island\" \/><figcaption>Photo by <a href=\"https:\/\/www.pexels.com\/@hannaauramenka\" target=\"_blank\" rel=\"noopener\">Hanna Auramenka<\/a> on <a href=\"https:\/\/www.pexels.com\/photo\/a-garden-wedding-reception-on-green-grass-field-9439453\/\" target=\"_blank\" rel=\"noopener\">Pexels<\/a><\/figcaption><\/figure>\n<h2 id=\"how-much-does-it-cost-to-rent-chairs-on-long-island\">How much does it cost to rent chairs on Long Island?<\/h2>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">Chairs<\/a> are the easy count: 1 per guest. The style comes down to how long people will sit and how formal the event is. A 4-hour seated dinner wants padding. A 30-minute ceremony does not. Here&#8217;s what you can choose from:<\/p>\n<ul>\n<li><strong><a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/folding-chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">Poly or plastic folding chairs<\/a> (AKA Samsonite)<\/strong>: Light and stackable, and the least comfortable for long sittings. Ideal for casual gatherings, outdoor spaces and big groups. Long Island options include a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/folding-chairs-rentals\/white-samsonite-folding-chair--69221\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">white Samsonite folding chair<\/a>.<\/li>\n<li><strong>Resin and wood garden <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a><\/strong>: Sturdier than plastic, and many come with a padded seat. A popular choice for weddings and garden parties. Options include a white resin garden chair and a natural wood folding chair, both with padded seats, and a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/folding-chairs-rentals\/fruitwood-folding-chair--69215\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">fruitwood folding chair<\/a>.<\/li>\n<li><strong><a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/luxury-chiavari-chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">Luxury chairs<\/a><\/strong>: A more formal choice than <a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/folding-chairs-rentals\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">folding chairs<\/a>. You can pick <a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/luxury-chiavari-chairs-rentals\/white-distressed-crossback-chair--69164\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">crossback chairs<\/a> in oak, fruitwood or a white distressed finish, or hourglass <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a>.<\/li>\n<\/ul>\n<p>If your guests will be seated for a long dinner, we recommend a padded seat. Our <a href=\"https:\/\/www.reventals.com\/blog\/types-of-rental-chairs\/\" target=\"_blank\" rel=\"noopener\">guide to rental chair types<\/a> compares every style.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/barstools-rentals\/\" target=\"_blank\" rel=\"noopener\">Barstools<\/a> sit at cocktail-table height, so guests can take a seat without leaving the conversation. A few are usually enough for a standing reception, and you can choose an <a href=\"https:\/\/www.reventals.com\/long-island-ny\/chairs-rentals\/barstools-rentals\/oak-x-back-barstool--69148\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">oak X-back barstool<\/a> or a white Chiavari barstool.<\/p>\n<p>For a kids&#8217; birthday, children&#8217;s Samsonite <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a> and children&#8217;s padded resin <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a> pair with the children&#8217;s banquet table.<\/p>\n<div class=\"rv-prices\"><h3 class=\"rv-h\">Chairs<\/h3><div class=\"rv-scroll\"><table class=\"rv-tbl\"><thead><tr><th>Item<\/th><th>Typical day rate<\/th><\/tr><\/thead><tbody><tr><td>Barstools<\/td><td>~$18<\/td><\/tr><tr><td>Luxury &amp; Chiavari Chairs<\/td><td>~$13<\/td><\/tr><tr><td>Folding Chairs<\/td><td>~$4<\/td><\/tr><\/tbody><\/table><\/div><\/div>\n<h2 id=\"how-much-does-it-cost-to-rent-bar-and-glassware-on-long-island\">How much does it cost to rent bar and glassware on Long Island?<\/h2>\n<p>Start with whether your venue has a bar. A backyard or an estate lawn won&#8217;t, so a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/bars-glassware-rentals\/bars-rentals\/\" target=\"_blank\" rel=\"noopener\">rented bar<\/a> goes on the order. You can choose a wine-barrel bar, a white portable bar, or a bar with a bar-top riser and skirting. A catering hall usually has its own bar, which may leave you ordering <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/bars-glassware-rentals\/\" target=\"_blank\" rel=\"noopener\">glassware<\/a> only.<\/p>\n<p>For <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/bars-glassware-rentals\/\" target=\"_blank\" rel=\"noopener\">glassware<\/a>, the guest count alone won&#8217;t tell you how many glasses you need. A guest who starts with wine and moves on to a cocktail has used 2 glasses, so it helps to work from the drink list. Plan on 1 drink per guest per hour, which makes 400 drinks for 100 guests over 4 hours.<\/p>\n<p>About 40 percent of those drinks call for beer glasses, 36 percent for wine glasses, and the remaining 24 percent for all-purpose glasses that cover cocktails and water. Our <a href=\"https:\/\/www.reventals.com\/blog\/how-many-glasses-do-i-need\/\" target=\"_blank\" rel=\"noopener\">guide to how many glasses you need<\/a> runs through the worked examples.<\/p>\n<p>A few counts to have on hand:<\/p>\n<ul>\n<li><strong>Champagne<\/strong>: 1 flute per guest for a toast, and 1 bottle per 8 guests gives everyone a half glass.<\/li>\n<li><strong>Wine<\/strong>: a 750ml bottle pours about 6 glasses, so plan on 5.<\/li>\n<li><strong>Water<\/strong>: about 4 twelve-ounce glasses per person over the event.<\/li>\n<li><strong>Beer<\/strong>: draft beer needs <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/bars-glassware-rentals\/\" target=\"_blank\" rel=\"noopener\">glassware<\/a>; bottles and cans may not.<\/li>\n<\/ul>\n<p>If the venue washes <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/bars-glassware-rentals\/\" target=\"_blank\" rel=\"noopener\">glassware<\/a> on site, order about 25 percent fewer. On Long Island you&#8217;ll find <a href=\"https:\/\/www.reventals.com\/long-island-ny\/bars-glassware-rentals\/wine-champagne-glasses-rentals\/\" target=\"_blank\" rel=\"noopener\">wine glasses in two sizes and champagne flutes<\/a>, plus <a href=\"https:\/\/www.reventals.com\/long-island-ny\/bars-glassware-rentals\/general-glasses-rentals\/\" target=\"_blank\" rel=\"noopener\">martini glasses and all-purpose water glasses<\/a>. Our <a href=\"https:\/\/www.reventals.com\/blog\/party-drink-calculator-how-much-alcohol\/\" target=\"_blank\" rel=\"noopener\">party drink calculator<\/a> works out the drinks themselves.<\/p>\n<p>Decide how you&#8217;ll serve: a host bar, an open bar or a cash bar. Our <a href=\"https:\/\/www.reventals.com\/blog\/what-is-the-difference-between-a-host-bar-and-an-open-bar\/\" target=\"_blank\" rel=\"noopener\">guide to host bars and open bars<\/a> explains how each one works. Most venues require a certified bartender and don&#8217;t allow self-service, so if you&#8217;re booking a venue, plan on staffing the bar.<\/p>\n<div class=\"rv-prices\"><h3 class=\"rv-h\">Bar and glassware<\/h3><div class=\"rv-scroll\"><table class=\"rv-tbl\"><thead><tr><th>Item<\/th><th>Typical day rate<\/th><\/tr><\/thead><tbody><tr><td>Bars<\/td><td>~$143<\/td><\/tr><tr><td>Wine &amp; Champagne Glasses<\/td><td>~$1<\/td><\/tr><\/tbody><\/table><\/div><\/div>\n<h2 id=\"how-much-does-it-cost-to-rent-linens-and-lounge-furniture-on-long-island\">How much does it cost to rent linens and lounge furniture on Long Island?<\/h2>\n<p>For <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/linens-rentals\/\" target=\"_blank\" rel=\"noopener\">table linens<\/a>, plan on 1 cloth per table, sized to that table. Here&#8217;s how the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/linens-rentals\/round-linens-rentals\/\" target=\"_blank\" rel=\"noopener\">round tablecloths<\/a> fit:<\/p>\n<ul>\n<li><strong>120-inch round cloth<\/strong>: takes a 60-inch round table to the floor. A 108 stops at lap height.<\/li>\n<li><strong>132-inch round cloth<\/strong>: takes a 72-inch round to the floor, which helps if your venue&#8217;s own <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> are that size.<\/li>\n<\/ul>\n<p>Cocktail <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> need their own cloth, separate from your dining <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>, and they&#8217;re easy to leave off the count. A 30-inch highboy takes a 108-inch round cloth to the floor, so give the vendor the table&#8217;s height along with its diameter.<\/p>\n<p>For banquet <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> and other shapes, our <a href=\"https:\/\/www.reventals.com\/blog\/what-size-tablecloth-do-i-need\/\" target=\"_blank\" rel=\"noopener\">tablecloth size guide<\/a> has the full chart, and our <a href=\"https:\/\/www.reventals.com\/blog\/what-size-linen-fits-a-60-round-table\/\" target=\"_blank\" rel=\"noopener\">guide to linens for a 60-inch round<\/a> covers the most common table. When it&#8217;s time to lay the table, our <a href=\"https:\/\/www.reventals.com\/blog\/how-to-set-a-table\/\" target=\"_blank\" rel=\"noopener\">guide to setting a table<\/a> shows where everything goes. <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/linens-rentals\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">Linens<\/a> go back to the vendor used, with no washing or pressing on your end.<\/p>\n<p>For <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/furniture-rentals\/\" target=\"_blank\" rel=\"noopener\">lounge furniture<\/a>, plan on roughly 1 grouping per 100 guests. A grouping gives guests somewhere to sit away from the dining <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>, at a standing reception or once dinner clears. A <a href=\"https:\/\/www.reventals.com\/long-island-ny\/furniture-rentals\/lounge-furniture-rentals\/\" target=\"_blank\" rel=\"noopener\">wicker patio set<\/a> suits a lawn, a terrace or the edge of a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>. Set it near the bar or along the edges of the space, with a clear path around it. Our <a href=\"https:\/\/www.reventals.com\/blog\/top-ideas-for-lounge-furniture-rentals\/\" target=\"_blank\" rel=\"noopener\">lounge furniture ideas<\/a> have more ways to use a grouping.<\/p>\n<div class=\"rv-prices\"><h3 class=\"rv-h\">Other rentals<\/h3><div class=\"rv-scroll\"><table class=\"rv-tbl\"><thead><tr><th>Type<\/th><th>Item<\/th><th>Typical day rate<\/th><\/tr><\/thead><tbody><tr><td class=\"rv-cat\">Linens<\/td><td>Round Linens<\/td><td>~$23<\/td><\/tr><tr><td class=\"rv-cat\">Furniture<\/td><td>Lounge Furniture<\/td><td>~$250<\/td><\/tr><\/tbody><\/table><\/div><\/div>\n<figure><img decoding=\"async\" style=\"width: 100%; aspect-ratio: 16\/9; object-fit: cover; display: block;\" src=\"https:\/\/images.unsplash.com\/photo-1718803282259-95d5762d43f5?crop=entropy&amp;cs=tinysrgb&amp;fit=max&amp;fm=jpg&amp;ixid=M3w5ODk1ODF8MHwxfHNlYXJjaHwxfHxMb25nJTIwSXNsYW5kJTIwTlklMjBlc3RhdGUlMjBsYXduJTIwZXZlbnQlMjByZW50YWx8ZW58MHwwfHx8MTc5MTU3NTU3N3ww&amp;ixlib=rb-4.1.0&amp;q=80&amp;w=1080\" alt=\"Historic estate on Long Island with open lawn space ideal for tented outdoor events and party rentals\" \/><figcaption>Photo by <a href=\"https:\/\/unsplash.com\/@luisroding?utm_source=tapgoods-blog-assistant&amp;utm_medium=referral\" target=\"_blank\" rel=\"noopener\">Luis Rodriguez<\/a> on <a href=\"https:\/\/unsplash.com?utm_source=tapgoods-blog-assistant&amp;utm_medium=referral\" target=\"_blank\" rel=\"noopener\">Unsplash<\/a><\/figcaption><\/figure>\n<h2 id=\"what-else-you-need-to-know-about-planning-an-event-on-long-island\">What Else You Need to Know About Planning an Event on Long Island<\/h2>\n<h3>Planning a Tent for Long Island Weather<\/h3>\n<p>A <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> is sized around your guest count, the table layout you chose above, and any covered space you want for a bar or buffet. Give the vendor those three things, plus what the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> will stand on, whether that&#8217;s a lawn or a hard surface. You can choose from <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tents-rentals\/large-tent-and-canopy-rentals\/\" target=\"_blank\" rel=\"noopener\">frame and high-peak tents<\/a> in a range of sizes, or a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tents-rentals\/pop-up-tents-rentals\/\" target=\"_blank\" rel=\"noopener\">pop-up marquee tent<\/a> for a smaller covered area.<\/p>\n<p>Long Island gets an afternoon sea breeze. <a href=\"https:\/\/www.noaa.gov\/jetstream\/ocean\/sea-breeze\" target=\"_blank\" rel=\"noopener\">NOAA explains how it forms<\/a>: during the day the air over land heats up more than the air over the water, and the cooler air off the water flows inland. Near the shore, plan the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> with wind in mind. Put sidewalls on the order, and plan the anchoring around what the site needs. <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tents-rentals\/tent-accessories-rentals\/\" target=\"_blank\" rel=\"noopener\">Tent accessories<\/a> include clear and solid white sidewalls, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/tents-rentals\/tent-accessories-rentals\/350lb-block-and-roll-tent-ballast-block--69223\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">tent ballast blocks<\/a> and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> leg liners.<\/p>\n<p>If your <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>ed event falls in late summer or early autumn, it sits inside the busiest weeks of the <a href=\"https:\/\/www.nhc.noaa.gov\/climo\/\" target=\"_blank\" rel=\"noopener\">Atlantic hurricane season<\/a>. Ask your vendor what their weather call is and when they make it, so you know when a backup plan would take over.<\/p>\n<p>On a cool spring or autumn evening, plan the heat and the sidewalls together, because the walls change where a heater can safely go. You can choose <a href=\"https:\/\/www.reventals.com\/long-island-ny\/restrooms-equipment-rentals\/heating-cooling-rentals\/\" target=\"_blank\" rel=\"noopener\">tent heaters or a patio heater<\/a>, with <a href=\"https:\/\/www.reventals.com\/long-island-ny\/restrooms-equipment-rentals\/other-tools-equipment-rentals\/\" target=\"_blank\" rel=\"noopener\">propane tanks<\/a> to run them, and a pole-mounted circulation fan for warmer days. Propane heaters need fresh air, and our <a href=\"https:\/\/www.reventals.com\/blog\/how-to-heat-a-party-tent-without-electricity\/\" target=\"_blank\" rel=\"noopener\">guide to heating a party tent<\/a> explains why they shouldn&#8217;t run inside a fully enclosed <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> without ventilation. Read it before you decide how many walls go up.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/restrooms-equipment-rentals\/electrical-equipment-rentals\/\" target=\"_blank\" rel=\"noopener\">Generators<\/a> power <a href=\"https:\/\/www.reventals.com\/long-island-ny\/av-lighting-rentals\/lighting-rentals\/\" target=\"_blank\" rel=\"noopener\">lighting<\/a>, fans or music. To size one, add up the running watts of everything that will be on at once, then add the single highest surge figure. Our <a href=\"https:\/\/www.reventals.com\/blog\/what-size-generator-rental-do-you-need\/\" target=\"_blank\" rel=\"noopener\">generator sizing guide<\/a> has the numbers for common equipment. You&#8217;ll also find a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/restrooms-equipment-rentals\/electrical-equipment-rentals\/honda-2000i-quiet-generator--69210\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">quiet generator<\/a> model, a power distribution box, and cable ramps to cover cords where guests walk.<\/p>\n<p>On <a href=\"https:\/\/suffolkcountyny.gov\/Departments\/FRES\/Holding-Outdoor-Events-on-Suffolk-County-Property\" target=\"_blank\" rel=\"noopener\">Suffolk County property<\/a>, heaters, cooking and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/restrooms-equipment-rentals\/electrical-equipment-rentals\/\" target=\"_blank\" rel=\"noopener\">generators<\/a> have to sit outside the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> and a set distance from it, and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/restrooms-equipment-rentals\/electrical-equipment-rentals\/\" target=\"_blank\" rel=\"noopener\">generators<\/a> are fenced off from the public. That means they belong in the site layout from the start. This rule applies on county land only.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\/av-lighting-rentals\/lighting-rentals\/\" target=\"_blank\" rel=\"noopener\">Lighting<\/a> turns a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> into an evening space. <a href=\"https:\/\/www.reventals.com\/long-island-ny\/av-lighting-rentals\/lighting-rentals\/bistro-lights--69145\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">Bistro lights<\/a> hang overhead, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/av-lighting-rentals\/lighting-rentals\/patio-lights--69194\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">perimeter and patio lights<\/a> mark the edges, and a chandelier or can lights add a finished look inside.<\/p>\n<h3>Tented Events at North Shore Estates<\/h3>\n<p>On the North Shore, an outdoor event at an estate can be a <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>ed one. <a href=\"https:\/\/www.oldwestburygardens.org\/private-events\/\" target=\"_blank\" rel=\"noopener\">Old Westbury Gardens<\/a> describes its large events as &#8220;exclusive, large-scale <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>ed celebrations,&#8221; and <a href=\"https:\/\/www.sandspointpreserveconservancy.org\/privatecorporate-parties\/weddings-parties\/\" target=\"_blank\" rel=\"noopener\">Sands Point Preserve<\/a> offers the Rose Garden and terrace at Hempstead House for &#8220;open-air or <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>ed ceremonies and receptions.&#8221;<\/p>\n<p>When the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> goes up on an open lawn, everything under it goes on your order: <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a>, linens, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/av-lighting-rentals\/lighting-rentals\/\" target=\"_blank\" rel=\"noopener\">lighting<\/a>, plus heaters and sidewalls for a cooler evening. Build the rest of the list around the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>.<\/p>\n<p>Some estates work with a partner. Old Westbury Gardens handles its large <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>ed events through an exclusive event partner, so find out what the partner already brings before you order anything yourself.<\/p>\n<h3>Delivering to the North Fork, South Fork and Shelter Island<\/h3>\n<p>On summer weekends, traffic across the Shinnecock Canal is at its heaviest. Settle the delivery window and the pickup day when you place the order. If your date can move, a late-spring or early-autumn weekend makes both easier.<\/p>\n<p>Shelter Island is reached only by ferry, and the delivery truck rides it too. <a href=\"https:\/\/www.northferry.com\/\" target=\"_blank\" rel=\"noopener\">North Ferry<\/a> crosses from Greenport on the North Fork, and <a href=\"https:\/\/www.southferry.com\/\" target=\"_blank\" rel=\"noopener\">South Ferry<\/a> crosses from North Haven, by Sag Harbor, on the South Fork. Neither takes reservations. Treat both the delivery time and the pickup time as windows, since the truck waits in the same ferry line as everyone else.<\/p>\n<p>Shelter Island&#8217;s own <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> permit form asks whether the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> has sides and whether there will be cooking under it. Decide on both before the application goes in, so the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> order and the permit match.<\/p>\n<h3>Delivering to Fire Island<\/h3>\n<p>Fire Island lies off the South Shore, in the towns of Islip and Brookhaven. From mid-May to mid-October, many visitors reach its communities by passenger ferry, <a href=\"https:\/\/www.nps.gov\/fiis\/planyourvisit\/directions.htm\" target=\"_blank\" rel=\"noopener\">according to the National Park Service<\/a>. Driving to those communities takes a federal permit, and <a href=\"https:\/\/www.nps.gov\/fiis\/planyourvisit\/off-road-vehicle-permit-faqs.htm\" target=\"_blank\" rel=\"noopener\">summer residents and renters can&#8217;t get one<\/a>.<\/p>\n<p>For a Fire Island party, settle delivery before anything else. The first question for a vendor is whether they deliver to your community, and how. Since you can&#8217;t drive the order over yourself, their answer shapes the list. Smaller, lighter pieces travel more easily than a full <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> build, so plan the setup around what can make the trip.<\/p>\n<figure><img decoding=\"async\" style=\"width: 100%; aspect-ratio: 16\/9; object-fit: cover; display: block;\" src=\"https:\/\/images.unsplash.com\/photo-1669130391362-b202f3cb7755?crop=entropy&amp;cs=tinysrgb&amp;fit=max&amp;fm=jpg&amp;ixid=M3w5ODk1ODF8MHwxfHNlYXJjaHwxfHxMb25nJTIwSXNsYW5kJTIwTlklMjBFYXN0JTIwRW5kJTIwY29hc3RhbCUyMG91dGRvb3IlMjB2ZW51ZXxlbnwwfDB8fHwxNzkxNTc1NTc3fDA&amp;ixlib=rb-4.1.0&amp;q=80&amp;w=1080\" alt=\"Coastal estate property on Long Island's East End suitable for outdoor event venues and tent rentals\" \/><figcaption>Photo by <a href=\"https:\/\/unsplash.com\/@sebenrique12?utm_source=tapgoods-blog-assistant&amp;utm_medium=referral\" target=\"_blank\" rel=\"noopener\">Sebastian Enrique<\/a> on <a href=\"https:\/\/unsplash.com?utm_source=tapgoods-blog-assistant&amp;utm_medium=referral\" target=\"_blank\" rel=\"noopener\">Unsplash<\/a><\/figcaption><\/figure>\n<h2 id=\"how-far-ahead-to-book-on-long-island\">How Far Ahead to Book on Long Island<\/h2>\n<p>Start as soon as your date and venue are settled. Once those are fixed, a vendor can hold items for you.<\/p>\n<p>A <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a>ed event has a few more pieces to line up. In the Town of Southampton, the property owner signs that permit in front of a notary, even when you&#8217;re hosting at a rented house. That&#8217;s a good reason to start the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> conversation as soon as the date is set.<\/p>\n<h2 id=\"permits-and-regulations-on-long-island\">Permits and Regulations on Long Island<\/h2>\n<p>The permit most likely to touch your rental order is the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> permit, and which office issues it depends on who owns the ground. In Nassau, adding sidewalls can be what makes a smaller <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> need a permit. If there&#8217;s any chance you&#8217;ll want walls, put them on the application from the start. Shelter Island&#8217;s form asks about sides too. Our <a href=\"https:\/\/www.reventals.com\/blog\/event-permits-on-long-island\/\" target=\"_blank\" rel=\"noopener\">Long Island event permits guide<\/a> covers which office to call and what each one asks for.<\/p>\n<h2 id=\"venues-on-long-island\">Venues on Long Island<\/h2>\n<p>How much comes with the room varies widely on Long Island, from all-inclusive catering halls and hotels to estates, farms and gardens that leave the setup to you. Ask every venue for a written list of what&#8217;s included, then rent what&#8217;s missing. Our <a href=\"https:\/\/www.reventals.com\/blog\/event-venues-long-island-ny\/\" target=\"_blank\" rel=\"noopener\">Long Island event venues guide<\/a> groups venues by occasion and notes what each one includes.<\/p>\n<h2 id=\"need-party-rentals-on-long-island\">Need Party Rentals on Long Island?<\/h2>\n<p>Your guest count sets the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a> and <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a>, and your venue decides how much of the room you&#8217;re renting. For an outdoor Long Island event, start with the <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/\" target=\"_blank\" rel=\"noopener\">tent<\/a> and everything that goes under it.<\/p>\n<p>Reventals makes that part simple. Browse <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tents-rentals\/?last_source_tracking=Party+Rental+Pricing+on+Long+Island%2C+NY+%7C+What+It+Costs&amp;utm_campaign=Long+Island+Marketing&amp;utm_medium=Blog\" target=\"_blank\" rel=\"noopener\">tents<\/a>, sidewalls, heaters, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/tables-rentals\/\" target=\"_blank\" rel=\"noopener\">tables<\/a>, <a href=\"https:\/\/www.reventals.com\/long-island-ny\/party-event-rentals\/chairs-rentals\/\" target=\"_blank\" rel=\"noopener\">chairs<\/a> and more for your Long Island address, send one request, and our team works behind the scenes to keep the process smooth.<\/p>\n<p><a href=\"https:\/\/www.reventals.com\/long-island-ny\" target=\"_blank\" rel=\"noopener\">Browse party rentals on Reventals<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Plan your Long Island party budget with rental price estimates for tables, chairs, tents &#038; more. Find everything you need at Reventals.<\/p>\n","protected":false},"author":14,"featured_media":15582,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[16,140],"tags":[],"class_list":["post-15583","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-events","category-long-island-event-planning-resources"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Party Rental Pricing on Long Island, NY | What It Costs - Reventals Event Rentals<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Party Rental Pricing on Long Island, NY | What It Costs - Reventals Event Rentals\" \/>\n<meta property=\"og:description\" content=\"Plan your Long Island party budget with rental price estimates for tables, chairs, tents &amp; more. Find everything you need at Reventals.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\" \/>\n<meta property=\"og:site_name\" content=\"Reventals Event Rentals\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/reventals\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-10-09T20:24:44+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.reventals.com\/blog\/wp-content\/uploads\/2026\/10\/party-rental-pricing-on-long-island-ny-what-it-costs.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"940\" \/>\n\t<meta property=\"og:image:height\" content=\"627\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Haley Riopelle\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@reventals\" \/>\n<meta name=\"twitter:site\" content=\"@reventals\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Haley Riopelle\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"14 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\"},\"author\":{\"name\":\"Haley Riopelle\",\"@id\":\"https:\/\/www.reventals.com\/blog\/#\/schema\/person\/c5550b04cb181a88693149b210e81bd6\"},\"headline\":\"Party Rental Pricing on Long Island, NY | What It Costs\",\"datePublished\":\"2026-10-09T20:24:44+00:00\",\"dateModified\":\"2026-10-09T20:24:44+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\"},\"wordCount\":2773,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.reventals.com\/blog\/wp-content\/uploads\/2026\/10\/party-rental-pricing-on-long-island-ny-what-it-costs.jpg\",\"articleSection\":[\"Event Planning\",\"Long Island Event Planning Resources\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\",\"url\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\",\"name\":\"Party Rental Pricing on Long Island, NY | What It Costs - Reventals Event Rentals\",\"isPartOf\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.reventals.com\/blog\/wp-content\/uploads\/2026\/10\/party-rental-pricing-on-long-island-ny-what-it-costs.jpg\",\"datePublished\":\"2026-10-09T20:24:44+00:00\",\"dateModified\":\"2026-10-09T20:24:44+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#primaryimage\",\"url\":\"https:\/\/www.reventals.com\/blog\/wp-content\/uploads\/2026\/10\/party-rental-pricing-on-long-island-ny-what-it-costs.jpg\",\"contentUrl\":\"https:\/\/www.reventals.com\/blog\/wp-content\/uploads\/2026\/10\/party-rental-pricing-on-long-island-ny-what-it-costs.jpg\",\"width\":940,\"height\":627,\"caption\":\"Sunny day at the beach on Shelter Island with chairs and umbrellas by the ocean.\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.reventals.com\/blog\/rental-pricing-in-long-island-ny\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.reventals.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Party Rental Pricing on Long Island, NY | What It Costs\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.reventals.com\/blog\/#website\",\"url\":\"https:\/\/www.reventals.com\/blog\/\",\"name\":\"Reventals Event Rentals\",\"description\":\"Event Planning Tips, Tools &amp; 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